Elastic Seat Licensing
SmtpMan uses elastic seat licensing - you only pay for active staff. Archive seasonal or departed staff to stop billing instantly.
Active Staff
$0.99
per user / month
Archived Staff
$0.00
no cost while archived
Proration
Daily
fair adjustment
Cost Savings
Archive seasonal workers when off-season to stop billing. Restore instantly when they return - data is preserved, costs are $0.
How Billing Works
Credit System
Your account uses prepaid credits. Credits are deducted as staff use the service.
- Purchase credits in advance
- Active staff consume credits based on your billing cycle
- Archived staff cost nothing
- Auto-reload when balance is low
Transaction Types
Daily Proration
When you add or remove staff mid-month, billing is adjusted proportionally by day.
Archive Mid-Month
Example: Archive a staff member after 20 days. You stop paying immediately and receive a credit for the remaining 10 days.
Add Mid-Month
Example: Add a new staff member 15 days into the month. You're only charged for the remaining 15 days of that month.
Invoices & Payment
All transactions are recorded and invoices are automatically generated.
Accessing Invoices
- Go to Billing
- Navigate to Invoices tab
- View monthly invoices and proration adjustments
- Download PDF for your records
Invoice Format
Monthly Invoice: INV-2025-011 (November 2025)
Proration: PROR-2025-047
Top-up: PAY-2025-089
Supported Payment Methods
Credit/Debit Cards, ACH Bank Transfer (US only), PayPal