Activate → Secure → Archive → Reactivate
Four operating stages for the employee email lifecycle—billing follows the seat, not the calendar.
Activate
Provision seats and mailboxes for new or seasonal staff.
Secure
Keep internal delivery protected by default allowlists.
Archive
Pause seats off-season while retaining mailbox history.
Reactivate
Restore access and history when staff return.
Full seasonal lifecycle context: Seasonal employee email lifecycle
Activate employee accounts
Create active seats when people join—individually or in bulk—so billing starts only when the mailbox is live.
CSV Bulk Import
Upload a roster, map columns, and provision seasonal hires without one-by-one clicks.
Smart Grouping
Organize staff by store, shift, or role so managers can reach the right people quickly.
Broadcast Templates
Save weekly schedule or safety alert formats—consistency without copy-paste once seats are active.
Secure internal communication
A walled-garden default: trusted senders reach staff; unknown external mail stays out of employee inboxes.
Payroll, HR, and manager addresses you approve—with SPF/DKIM/DMARC checks where configured.
Unknown external mail goes to an admin quarantine path—not the employee inbox.
Archive when work pauses
When a season ends or a role pauses, archive the seat. Billing for that mailbox stops while history stays available for later return.
Mailbox data retained—not a hard delete. Use archive when you need continuity without paying for idle seats.
Deep guide: Archive employee email without deleting data
Reactivate returning staff
When someone comes back, reactivate the same account so access and prior mail history return together—billing resumes only while the seat is active again.
Prefer reactivation over creating a duplicate mailbox when the same person returns for another season.
Deep guide: Reactivate a former employee email account securely
Prerequisites and boundaries
SmtpMan sits beside your primary mail stack—typically on a subdomain like
team.example.com—so frontline mail stays separate from HQ M365/Google.
IT-friendly boundary
- ✓ No changes to root domain MX records
- ✓ Isolated IP reputation
- ✓ Zero HQ mailbox migration required
Next steps
Continue into lifecycle solutions and step-by-step guides.
Seasonal employee email lifecycle
Activate, archive, retain, and reactivate across seasons.
Archive employee email without deleting data
How archive keeps history while billing stops.
Reactivate a former employee email account securely
Restore returning staff without duplicate mailboxes.
Separate frontline employee email from your primary domain
Auxiliary-domain architecture overview.
Internal email for frontline teams
Secure internal communication for deskless staff.